May 13, 2003 – 6:30pm

Agenda

  1. Call to Order
  2. Approval of Agenda*
  3. Public Comment
  4. Approval of March 13, 2003 Board of Health Minutes*
  5. Employee Information
    1. Intern
      • Bethany Peters (MCH Community Education Intern)
    2. Resignation
      • Erin Walker, Sanitarian (EH)
    3. Anniversary
      • Kris Marcotte, Administrative Assistant – 15 years
    4. Open Position
      • Sanitarian (EH)
    5. Master’s Degree Completion
      • Bonnie Schaafsma – MBA
  6. Division Reports
    1. Maternal Child Health
    2. Chronic and Communicable Disease
      1. Topoff Update
    3. Environmental Health
      1. Subdivision – Hawkins Grove (First Edition)*
      2. Education Update
    4. Health Promotion
      1. Teen Conference
  7. Administrative Reports
    1. Financial Status
      1. March and April 2003 Financial Reports*
  8. Old Business
    1. Architectural Services*
  9. New Business
    1. Computer Purchase*
  10. Executive Session
    1. Legal Issue
  11. Adjournment*

* Board Action Required

Minutes

Members Present
  • Mr. W. Boudreau
  • Mr. B. Charlier
  • Ms. B. Durell
  • Ms. L. Faber
  • Dr. R. Mann
  • Dr. L. O’Connor
  • Dr. P. Reeder
  • Dr. G. Trapp
  • Ms. R. Turner
Members Absent
None
Staff Present
  • Ms. B. Schaafsma
  • Ms. K. Marcotte
  • Ms. J. Bevis
Others Present
  • John Fogarty
  • Darvin Smith
  • Lance Beigh

Call to Order

Mr. Boudreau called the meeting to order at 6:33pm. Ms. Schaafsma asked that the Subdivision under Environmental Health be moved under item IV due to a time constraint of the presenter. Dr. Reeder moved to accept the agenda; Ms. Faber seconded the motion, which passed unanimously.

Public Comment

Mr. Fogarty and Mr. Smith were present for Public Comment. Mr. Smith asked about how the study has been going on regarding the well testing and getting the pond sealed. Mr. Bevis commented that the investigation is continuing with additional water sampling. At this time it is uncertain as to whether there is sufficient evidence to force the owner of the pond to have it sealed. In addition some of the wells of concern in the area have been fixed or are in the process of being corrected. Mr. Bevis would like to follow-up with additional water testing as the spring rains start and the water level rises. Mr. Smith was concerned about taking a chance with waiting. He was very concerned that the pond is a large risk for contamination of the aquifer. Mr. Smith commented that the pond was initially installed improperly and should be corrected so as not to be a health hazard. Dr. Reeder asked what was there first, the pond or the homes. Mr. Smith responded that the homes were.

Lance Beigh, stepping in for Dave Nobe of Tyson Engineering, presented a new subdivision, Hawkins Grove, First Edition, for approval. Each of the septic systems will be conventional on 1-3 acre lots which would be acceptable if aeration units are needed. Two of the five lots will need an additional one foot of cover. Mr. Bevis recommended that Board give approval of the plans as presented. Dr. Trapp moved to approve the plan as submitted. Dr. Reeder seconded the motion which passed unanimously.

Approval of March 13, 2003 Board of Health Minutes*

A motion was made by Mr. Charlier to accept the minutes of the March 13, 2003 Board of Health meeting, seconded by Dr. Trapp, which passed unanimously.

Employee Information

Ms. Schaafsma presented the following employee information. Bethany Peters, from Liberty University, will be starting next week as a Health Promotion intern, primarily in Maternal Child Health although she will rotate throughout the health department. Erin Walker has resigned from Environmental Health to take a position at Riverside Medical Center as a Dietician. Kris Marcotte was presented with a certificate for her 15 year employee anniversary. Kris started at the Evergreen location in Maternal Child Health. Several years ago she completed an Associate Degree and is now working as an Administrative Assistant, as well as managing the computer network for the Health Department. Ms. Schaafsma announced her completion of a Master’s Degree in Business Administration.

Division Reports

Maternal Child Health

None.

Chronic and Communicable Disease

Ms. Schaafsma provided information regarding the TopOff 2 Bio-Terrorism Drill that was held at Chicago’s O’Hare International Airport, the United Center, and Union Station. Both local hospitals participated to achieve joint commission accreditation. They each received “paper patients”.

Environmental Health

Mr. Bevis addressed the need for educational opportunities in Environmental Health. The Advisory Committee is in the process of being established. One of the first focuses of this group would be to find a way to present food inspections in a user friendly way. One idea is to create a rating score or post the information on a web site. Ms. Faber asked who would be asked to participate on the Advisory Committee. Mr. Bevis commented that it would not necessarily be specific people but to obtain a certain “category” of people (i.e. someone from each of the risk categories.) They would not have the authority to take action but to make recommendations. Development of the EH newsletter will also be continued.

Dr. Mann asked about the Mosquito Abatement program. Mr. Bevis informed the Board that Mr. Wojnowski recently presented an in-service to approximately 20 interested attendees regarding the West Nile Virus. Most of the large municipalities have plans/means in place. Spraying has not yet begun; monitoring will begin first. A survey was completed last year so that we have a good idea of whether or not the municipalities/townships are ready. It was suggested to prioritize education and preventative measures in the newspaper.

Mr. Boudreau brought up the Public Comment discussion. Public Comment with a limited time frame should be directed to the Board/Health Department and not to a specific employee. The place for long discussions is at special community meetings which have been held. Dr. Mann asked if the pond was incorrectly built. Mr. Bevis replied that Planning and Zoning need to respond to those concerns.

Health Promotion

Ms. Schaafsma reported that approximately 500 8th and 9th graders attended the recent "Dare to be Yourself" Teen Conference held at Olivet. Linda Hildebrandt puts in several hours to make this day a success.

Administrative Reports

Financial Status

The March and April 2003 Financial reports were presented. At the end of March (33% of the year) we have taken in 31% of the revenue and spent 30% in expenditures. Ms. Durell moved to approve the March 2003 financial report, seconded by Dr. O'Connor. The motion passed unanimously. At the end of April (42% of the year) we have received 38% of the revenue and allocated 37% of the expenditures. Dr. O’Connor moved to approve the April 2003 financial report, seconded by Mr. Charlier. The motion passed unanimously.

Mr. Boudreau added that the finance committee met recently with Ms. Schaafsma and Erin Koeening. The IPTIP account is earning approximately 1% with other county departments. Our funds could be separated out for better control. There would be no difference in the interest rate. This money could be invested in other ways, but is limited to $100,000.00 per bank due to insuring the funds. No decisions were made.

Old Business

Ms. Schaafsma presented a bill from Jeff Jarvis the architect that planned the building design. He thought this bill had been submitted before for his oversight during the construction phase. Dr. Mann motioned to approve the bill for services in the amount of $2,150.00 to Jeff Jarvis; seconded by Ms. Faber. The motion was approved unanimously.

New Business

Ms. Schaafsma asked for the Board’s approval for the purchase of a computer from Dell in the amount of $666.00 to replace one in EH that no longer works. Dr. Trapp motioned to approve the purchase; seconded by Dr. Mann. The motion passed unanimously. With part of the Bio-Terrorism grant money was awarded for the development of a web site. The following proposals were obtained: WebFoot Design, $1,550.00, Creative Lynx, $2,000.00 and MidWest Arts $2,500.00. Ms. Schaafsma wished to inform the Board that WebFoot Designs will be contacted to start on this project. One of the stipulations of this grant would be to provide public access to information regarding current events. Training will be provided to Kris to keep the web site current.

Mr. Charlier informed the Board that he received a letter from Tracy Ahrens explaining that she is no longer employed by The Daily Journal. He asked that a letter of appreciation be sent to her for all the efforts she put in on behalf of the health department. It was approved unanimously that a letter would be sent.

Ms. Faber asked if there had been contact from the Coroner’s Office regarding use of space in the store room. Ms. Schaafsma noted that she had not heard from them.

On behalf of the Board, Dr. Reeder expressed congratulations to Ms. Schaafsma for completing her Master’s Degree in Business Administration from Olivet Nazarene University.

Executive Session

On a motion made by Dr. Trapp, seconded by Mr. Charlier, and approved unanimously the Board moved into Executive Session at 8:02pm to discuss legal issues. The Board returned to regular session at 8:17pm.

Adjournment

There being no further business before the Board Mr. Charlier moved to adjourn at 8:19pm. Dr. Reeder seconded the motion, which passed unanimously.

Minutes
respectfully submitted by, Ms. Roxanne Turner, Secretary
reviewed by, Bonnie Schaafsma, RN, BSN, Public Health Administrator
prepared by, Ms. Kris Marcotte, Administrative Assistant