November 6, 2003 &ndash 6:30pm

Agenda

  1. Call to Order
  2. Approval of Agenda*
  3. Public Comment
  4. Approval of September 11, 2003 Board of Health Minutes*
  5. Employee Information
    1. New Employees
      • Mary Lou Blanchette, Client Services Representative
    2. Resignations
      • Lisa Jordan
      • Brenda Adams
      • Shirlee Desler
    3. Open Positions
      • Phlebotomist
      • RN Case Managers
  6. Division Reports
    1. Maternal Child Health
    2. Chronic and Communicable Disease
      1. Flu Immunization Initiative
      2. Recent Outbreak
      3. AIDS Foundation of Chicago Administrative Review Report
    3. Environmental Health
      1. Essex Landing Subdivision*
    4. Health Promotion
      1. Tobacco Free Communities*
      2. Safe Kids Campaign
  7. Administrative Reports
    1. Financial Status
      1. August and September 2003 Financial Reports*
      2. Fiscal Year 2004 Budget*
  8. Old Business
  9. New Business
  10. Executive Session*
  11. Adjournment*

* Board Action Required

Minutes

Members Present
  • Mr. W. Boudreau
  • Ms. B. Durell
  • Ms. L. Faber (via phone)
  • Dr. R. Mann
  • Dr. G. Trapp
Members Absent
  • Mr. B. Charlier
  • Dr. L. O’Connor
  • Dr. P. Reeder
  • Ms. R. Turner
Staff Present
  • Ms. B. Schaafsma
  • Ms. K. Marcotte
  • Mr. J. Bevis
  • Ms. S. Stevenson
Others Present
  • Mr. Gereaux
  • M. Gingerich
Gereaux and Associates – Essex Landing Subdivision

Call to Order

Mr. Boudreau called the meeting to order at 6:45 PM. Dr. Mann moved to accept the agenda; Dr. Trapp seconded the motion, which passed unanimously.

Public Comment

None.

Approval of September 11, 2003 Board of Health Minutes*

A motion was made by Dr.Trapp to accept the minutes of the September 11, 2003 Board of Health meeting, seconded by Ms. Durell which passed unanimously.

Employee Information

Ms. Schaafsma announced three new employees:

  • Mary Lou Blanchette has started as a Client Services Representative.
  • Barb Waldvogel started today as an RN Case Manager.
  • Monica Barrera-Meier, LPN will be working in the clinic starting next week.

In addition there were three resignations: Lisa Jordan, Brenda Adams, and Shirlee Desler who were RN Case Managers. Brenda Cluney who is a visiting nurse will be taking Shirlee’s position and Andrea Guenette will be working in WIC. Open positions are Phlebotomist/CNA in the lab, Family Case Management nurse, and one clinic nurse. Ms. Schaafsma noted that there may be some rearranging in clinic staffing due to some of the budget cuts. An applicant has shown some interest as applying for the nurse position in clinic with the possibility of using him as a Physician's Assistant later.

Division Reports

Maternal Child Health

Susan and Janie have been filling in to cover the vacancies in MCH.

Chronic and Communicable Disease

Ms. Schaafsma reported that 3,000 doses of flu vaccine were purchased this year and clinics have been scheduled by appointments. Two Saturday walk-in clinics were also scheduled. In addition we have been working with the Parish Nurses to provide them with the vaccine to give at their parishes.

There was a food-borne illness outbreak at one of the grade schools that affected about 20 students and a couple faculty members. CCD and EH staff helped with collecting information. It seemed to be related to a particular brand of taco shell. No one was seriously ill.

Five to eight residents at Good Shepherd Manor were diagnosed with chicken pox. CCD staff vaccinated 50-60 residents and staff who had not had the chicken pox. Mary Scott who is the Emergency Response Coordinator assisted in the event.

The AIDS Foundation of Chicago Grant review was reported; no deficiencies were noted.

Environmental Health

Mr. Todd Gereaux of M. Gingerich, Gereaux and Associates presented a plan for Essex Landing Subdivision which is incorporated into the Village of Essex. The Village does not have a formal sewage treatment system, however, they have received grant monies that will allow them to construct one next year. At this time private sewer and wells are needed. There are eighteen single family lots ranging in size from 1.33 to 3 acres in size. The results of the soil survey and perc test were submitted to EH and are favorable for conventional septic systems and wells. Next year when the sewage treatment system is in place, it may be required to connect to that system by an ordinance of the Village. There was a concern for approving these private systems that may need to convert to the Village. Mr. Gereaux confirmed that potential buyers will know of this before purchasing the lot. Essentially the conventional septic system will be used and then redirected to the Village sewage lines when they are operational. Dr. Mann moved to approve the plan as submitted. Ms. Durell seconded the motion, which passed unanimously.

The first meeting of the Environmental Health Food Advisory Committee was held last night.

Health Promotion

Ms. Schaafsma reported that $35,000 was approved for the FY2004 Tobacco Grant. Linda will be starting another Freedom from Smoking class at the mall in January.

Smoke detectors were also provided through the Safe Kids Campaign. They were distributed through the fire departments to clients that needed them.

Administrative Reports

Financial Status

The financial reports were reviewed for August and September. At the end of August, (75% of the year), we had received 73.23% of the revenue and allocated 73.84% of the expenses. At the end of September, (83% of the year), we had received 81.52% of the revenue and allocated 81.33% of the expenses. Ms. Faber motioned to approve the financial reports; seconded by Dr. Trapp which passed unanimously. The October financial report was provided for review, but was not approved pending bank statement information. Basic Health Grant money in the amount of $125,000 was received in October which included $25,000 that was held back last year for West Nile. Grant money has been coming in regularly as well as reimbursement from Public Aid. Mr. Schaafsma commented that looking at the preliminary October financial report it appears that the health department will come in under budget. Despite cut backs in several grants, this positive balance is due to additional Bio-terrorism funding that was not included in the budget originally. Discussion ensued whether it was necessary to adjust the budget throughout the year. Dr. Mann commented that it may be deceiving to work everything out to come out even. The County is adjusting their budget due to changes in accounting practices.

Ms. Schaafsma presented the FY 2004 Budget for the health department which includes a 3% cost of living increase. The budget reflects the reductions in grant funding, primarily in the Family Case Management program. Expenses, i.e. utilities, could be more accurately predicted after one year in the new building. New grant funding includes Bio-Terrorism money.

Old Business

None.

New Business

The nominating committee needs to meet to create a slate of officers for next year. Those members will be contacted next week.

Executive Session

None.

Adjournment

There being no further business before the Board Dr. Trapp moved to adjourn at 7:34 p.m. Dr. Mann seconded the motion, which passed unanimously.

Minutes
respectfully submitted by, Ms. Roxanne Turner, Secretary
reviewed by, Bonnie Schaafsma, RN, BSN, Public Health Administrator
prepared by, Ms. Kris Marcotte, Administrative Assistant