January 15, 2004 – 6:30pm

Agenda

  1. Call to Order
  2. Approval of Agenda*
  3. Public Comment
  4. Approval of December 11, 2003 Board of Health Minutes*
  5. Employee Information
    1. New Employees
      • Joyce Calvin, Client Services Representative
      • Dana Bennet-Tejes, HIV Case Manager
    2. Resignations
      • Kathleen Arrington, RN (CCD)
      • Mary Ellen Arrington, RN Case Manager
    3. Open Positions
      • RN Case Managers – Family Case Management
      • RN – STD/Infectious Disease
  6. Division Reports
    1. Maternal Child Health
    2. Chronic and Communicable Disease
    3. Environmental Health
    4. Health Promotion
  7. Administrative Reports
    1. Financial Status
      1. November and December 2002 Financial Reports*
  8. Old Business
    1. Nominating Committee – Election of Officers*
    2. Salary and Range Adjustments*
  9. New Business
    1. Correspondence
  10. Adjournment*

* Board Action Required

Minutes

Members Present
  • Ms. B. Durell
  • Dr. R. Mann
  • Dr. P. Reeder
  • Dr. G. Trapp
  • Ms. R. Turner
Members Absent
  • Mr. W. Boudreau
  • Mr. B. Charlier
  • Ms. L. Faber
  • Dr. L. O’Connor
Staff Present
  • Ms. B. Schaafsma
  • Ms. K. Marcotte
  • Mr. J. Bevis
  • Ms. P. Boudreau
  • Ms. S. Stevenson
Others Present
None

Call to Order

Dr. Trapp called the meeting to order at 6:40pm. Dr. Reeder moved to accept the agenda; Ms. Durell seconded the motion, which passed unanimously.

Public Comment

None.

Approval of December 12, 2002 Board of Health Minutes*

A motion was made by Dr.Reeder to accept the minutes of the December 11, 2003 Board of Health meeting, seconded by Ms. Turner which passed unanimously.

Employee Information

Ms. Schaafsma announced two new employees. Joyce Calvin has started as a Client Services Representative. Dana Bennett-Tejes has accepted a position as HIV Case Manager in CCD and brings her experience from working at another health department in Bloomington. Resignations included Kathleen Arrington and Mary Ellen Arrington (sisters' in law) who have chosen employment elsewhere that fits their family situations. Open positions include three RN Case Managers in MCH and an STD/Infectious Disease Nurse in CCD.

Division Reports

Maternal Child Health

None.

Chronic and Communicable Disease

None.

Environmental Health

None.

Health Promotion

None.

Administrative Reports

Financial Status

The financial report for November 2003 was reviewed. At the end November (100% of the year), we have received 105.84% of the revenue and allocated 98.15% of the expenses. Dr. Trapp questioned the amount of money in the health fund and sweep accounts. Ms. Schaafsma commented that the Finance Committee needs to follow up with the ideas discussed at the last Committee meeting. Some of those funds could be invested in other ways. The December financial report will be ready at the next meeting. Dr. Mann motioned to approve the November 2003 financial report; seconded by Ms. Durell which passed unanimously.

Old Business

The Nominating Committee which consists of Dr. Reeder, Ms. Durell, and Ms. Faber presented the following slate of officers:

President
Dr. Trapp
Vice-President
Ms. Durell
Secretary
Dr. Reeder

Dr. Mann motioned to accept the slate presented. Ms. Turner seconded the motion which passed unanimously. A vote will be taken at the next Board of Health Meeting.

The Personnel Committee met on December 16, 2003 to discuss salaries for Health Department employees. A report of their proposal was reviewed and discussed. At this time Ms. Schaafsma asked for a formal approval of the salary and wage adjustment proposal. Dr. Reeder made a motion to accept the proposal as written. Dr. Mann seconded the motion, which passed unanimously.

New Business

Correspondence from staff was provided for the Boards’ review. Ms. Schaafsma stated that the bonuses were given to staff with a memo in a Christmas card from the Board. New change of status forms were also distributed. Additional newspaper articles and the newsletter from the Illinois Association of Board of Health were provided.

Executive Session

None.

Adjournment

There being no further business before the Board Ms. Durell moved to adjourn at 7:10pm. Dr. Mann seconded the motion, which passed unanimously.

Minutes
respectfully submitted by, Ms. Roxanne Turner, Secretary
reviewed by, Bonnie Schaafsma, RN, BSN, MBA, Public Health Administrator
prepared by, Ms. Kris Marcotte, Administrative Assistant