March 11, 2004 – 6:30pm

Agenda

  1. Call to Order
  2. Approval of Agenda*
  3. Public Comment
  4. Approval of February 9, 2004 Board of Health Minutes*
  5. Employee Information
    1. New Employees
      • Linda McCay, Client Services Representative (MCH)
      • Tracy Mohr, Client Care Advocate (CCD)
      • Anne Reilly, RN Case Manager (MCH)
    2. Resignations
      • Roxann Kuchar, RN Case Manager (MCH)
    3. Anniversaries
      • Diane Cinnamon – 5 years
  6. Division Reports
    1. Maternal Child Health
      1. Immunization Review
    2. Chronic and Communicable Disease
    3. Environmental Health
      1. Food Sanitation
        1. Plumber’s Meeting
        2. Food Advisory Committee Meeting
      2. Contractor’s Workshop
      3. Soils’s Workshop
    4. Health Promotion
  7. Administrative Reports
    1. Financial Status
      1. January and February 2004 Financial Reports*
  8. Old Business
  9. New Business
    1. Computer Purchase*
    2. Personnel Policy and Procedures updates*
  10. Executive Session*
  11. Adjournment*

* Board Action Required

Minutes

Members Present
  • Mr. W. Boudreau
  • Ms. L. Faber
  • Dr. R. Mann
  • Dr. P. Reeder
  • Dr. G. Trapp
  • Ms. R. Turner
Members Absent
  • Ms. B. Durell
  • Dr. L. O’Connor
Staff Present
  • Ms. B. Schaafsma
  • Ms. K. Marcotte
  • Mr. J. Bevis
  • Ms. P. Boudreau
  • Ms. S. Stevenson
Others Present
None

Call to Order

Dr. Trapp called the meeting to order at 6:35pm. Dr. Reeder moved to accept the agenda; Mr. Boudreau seconded the motion, which passed unanimously.

Public Comment

None.

Approval of February 9, 2004 Board of Health Minutes*

A motion was made by Ms. Faber to accept the minutes of the February 12, 2004 Board of Health meeting, seconded by Dr. Mann which passed unanimously.

Employee Information

Ms. Schaafsma announced several new employees. In Maternal Child Health, Linda McKay has started as a Client Services Representative and Anne Reilly, RN will be starting as a part-time Case Manager. In addition Tracy Mohr has accepted the Client Care Advocate position in CCD for BCCP and will start March 22, 2004. Ms. Schaafsma showed the Board an example of a “Staff Highlight” that will be posted on the bulletin board in the lounge starting with new employees. Roxann Kuchar, a newly hired RN Case Manager, recently turned in her resignation to find employment which has more direct client contact which leaves one part-time position open in MCH. Ms. Schaafsma also announced the 5 year employee anniversary for Diane Cinnamon, RN Case Manager in Maternal Child Health.

Division Reports

Maternal Child Health

Ms. Stevenson reported on the Immunization Review that was distributed. All 18 standards were favorably met. Ms. Schaafsma noted that of the 20 largest health departments, Kankakee County is the only one with 90% of the children in the WIC and Family Case Management fully immunized.

Chronic and Communicable Disease

Ms. Boudreau reported on the possibility of Pertussis in the county. An investigation with IDPH has been started with 11 potential cases. Several are from a private wrestling club in the area. Physicians and schools in the area have been informed. Ms. Schaafsma noted that a 6 month outbreak of Pertussis in Rock Island has recently ended. An update on Pertussis has been scheduled at St. Mary’s on March 29 due to the increase of adult cases in the state.

Environmental Health

Mr. Bevis informed the Board of past/present meetings pertaining to Environmental Health. A Plumber’s meeting was held with local plumbing inspectors to discuss areas of concern. The Food Advisory Committee is scheduled to meet next Thursday. Information is being collected on possible computer software programs that would allow access to inspection information from the public via the internet. A workshop for septic contractors will be held here on Friday to talk about proposed changes, either locally or from the State. Mr. Bevis also noted that 28 people attended Wednesday’s Soils’ Workshop which provided information on Soil Scientist reports versus “Perc” test reports. Dr. Mann asked if there would be enough Soil Scientist’s in the area to provide the inspections. Mr. Bevis replied that the names of a few local Soil Scientists are available. New subdivisions are required to have a Soil Study, but there may be differences between individual lots.

Health Promotion

None.

Administrative Reports

Financial Status

The financial report for February 2004 was reviewed. At the end February, 25% of the year, we have received 25.16% of the revenue and allocated 23.77% of the expenses. Dr. Mann motioned to approve the February 2004 financial reports; seconded by Mr. Boudreau which passed unanimously. Ms. Schaafsma commented that Ms. Koening is working on, and will continue over the next month to obtain proposals from different banks regarding day to day banking and financial investments.

Old Business

Ms. Schaafsma noted that Mr. Charlier passed away on March 6, 2004. This will leave an open position for a “Member at Large” who is appointed by Karl Kruse, County Board Chairman. Dr. Trapp will need to appoint committees for the upcoming year. Updated Board member manuals were distributed.

New Business

Computer Purchase

Ms. Schaafsma asked for the purchase of a computer, up to $1,000.00, for the AID/HIV outreach program. A grant has been awarded to us for the purchase of the computer. Dr. Reeder motioned to approve the purchase of a computer up to $1,000.00; seconded by Dr. Mann. The motion passed unanimously.

Personnel Policies and Procedures

Ms. Schaafsma presented several updated Personnel Policy and Procedures for approval.

Business Expense Policy
Updated the mileage reimbursement from $0.25 to $0.36 and the per diem amount from $25.00 to $32.00. Mr. Boudreau motioned to approve the Business Expense Policy; seconded by Ms. Faber.
Separation/Termination Policy
Changes were made to more closely match the County’s Policy. One of the main changes is to use the employee’s last day of physical work as their separation/termination date. All benefits would cease on their last day of work with any payable benefits (i.e. vacation and comp time) to be paid out with their last check. Employees can continue health insurance through the COBRA plan with the County. Dr. Mann motioned to approve the Separation/Termination Policy; seconded by Ms. Turner.
Hours of Work Policy
Clarification was made to exclude the names of the specific departments which may work different hours but to state that certain programs may be open earlier or close later on specified days as needed for client services. Ms. Faber motioned to approve the Hours of Work Policy; seconded by Dr. Mann.
Sick Time Policy
Ms. Schaafsma noted that “Excessive Time” was added to the Sick Time Policy to match the County’s policy. Employees who have been prudent in their use of sick time and have accumulated over 120 days of sick time may trade in extra sick days for additional monetary compensation. The maximum payment is 3 days of pay per employee per year. Dr. Reeder made the motion to pass the Sick Time Policy; seconded by Dr. Mann.
Dress Code Policy
Ms. Schaafsma noted the changes made to the Dress Code policy. Grant monies are not available to purchase personal items. In order to receive reimbursement for clothing, purchases in the future will be for approved tops with the KCHD logo. All full-time employees, with the exception of Administrative staff, will be granted a uniform allowance of $150.00 per year and all part-time employees $75.00 per year when the budget allows. Attire for administrative staff will be professional business attire. All other staff will follow the stated dress code which is, in general – navy, tan, or black pants and an approved top with KCHD logo in white, tan, navy, or light blue. Clinic staff will be allowed to wear “scrub” attire with the KCHD tops. Visiting nurses will keep to the navy pants with white and light blue tops for security. Apparel will be purchased from a local vendor which will also provide the embroidery. Environmental staff will be able to get reimbursement for work boots, gloves, coveralls, etc. as equipment expense. The proposed changes will be eased in until the end of the year. Fridays will continue to be Jeans/Casual days. Dr. Mann motioned to approve the Dress Code Policy; seconded by Dr. Reeder.

All of the motions made above regarding updates to the Personnel Policy and Procedure Manual passed unanimously.

Executive Session

On a motion made by Dr. Reeder, seconded by Dr. Mann, and approved unanimously the Board moved into Executive Session at 7:45pm to discuss personnel issues. The Board returned to regular session at 8:10pm.

Adjournment

There being no further business before the Board, Mr. Boudreau moved to adjourn at 8:11pm. Ms. Turner seconded the motion, which passed unanimously.

Minutes
respectfully submitted by, Dr. Phyllis Reeder, Secretary
reviewed by, Bonnie Schaafsma, RN, BSN, MBA, Public Health Administrator
prepared by, Ms. Kris Marcotte, Administrative Assistant