June 17, 2004 – 6:30pm

Agenda

  1. Call to Order
  2. Approval of Agenda*
  3. Public Comment
  4. Approval of May 13, 2004 Board of Health Minutes*
  5. Employee Information
    1. New Employees
      • Joy Nelson, Client Services Representative (MCH)
      • Amelia Toronjo, Interpreter (MCH)
      • Janet Weldon, Sanitarian (EH)
    2. Resignations
      • Susan Quinn, RN Case Manager (MCH)
      • Joy Nelson, Client Services Representative (MCH)
    3. Open Positions
      • Client Services Representative (MCH)
      • RN Case Manager (MCH)
    4. Anniversaries
      • Laura Halbach – 15 years
      • Jackie Harris – 10 years
      • Betty Young – 5 years
      • Nancy Bailey – 5 years
  6. Division Reports
    1. Maternal Child Health
      1. Teen Parent Services Review
      2. HealthWorks Review
    2. Chronic and Communicable Disease
      1. TB Training at Manteno Veterans’ Home
      2. INEDSS
    3. Environmental Health
      1. River Crossing Subdivision*
      2. Food Awards – July
      3. Food Education Class
    4. Health Promotion
  7. Administrative Reports
    1. Financial Status
      1. May 2004 Financial Report*
  8. Old Business
  9. New Business
    1. Policy and Procedures
      1. Vacation Policy
      2. Personal Day Policy
    2. Board of Health Member Appointments
    3. Hazardous Material Vehicle Contribution*
  10. Executive Session*
  11. Adjournment*

* Board Action Required

Minutes

Members Present
  • Mr. W. Boudreau
  • Ms. B. Durell
  • Dr. P. Reeder
  • Dr. G. Trapp
  • Ms. R. Turner
Members Absent
  • Ms. L. Faber
  • Dr. R. Mann
  • Dr. L. O’Connor
Staff Present
  • Ms. B. Schaafsma
  • Ms. K. Marcotte
  • Mr. J. Bevis
  • Ms. P. Boudreau
  • Ms. S. Stevenson
Others Present
  • Mr. Dave Tyson, Tyson Engineering

Call to Order

Dr. Trapp called the meeting to order at 6:40pm. Ms. Durell moved to accept the agenda; Ms. Turner seconded the motion, which passed unanimously.

Public Comment

None.

Approval of February 9, 2004 Board of Health Minutes*

A motion was made by Dr. Reeder to accept the minutes of the May 13, 2004 Board of Health meeting, seconded by Mr. Boudreau which passed unanimously.

Employee Information

Ms. Schaafsma announced the resignation of Joy Nelson as Client Services Representative; her replacement, Beatriz Pena, will start July 1, 2004. Susan Quinn, part-time RN Case Manager in Maternal Child Health has also turned in her resignation. Amelia Toronjo has been hired as a part-time Hispanic interpreter in Maternal Child Health. Janet Weldon will be starting in Environmental Health as a Sanitarian on July 1, 2004. Currently there is one open position for the part-time RN Case Manager which may be full-time due to additional grant funding. Ms. Schaafsma announced the following employee anniversaries: Laura Halbach, Nutritionist - 15 years, Jackie Harris, Client Services Representative - 10 years, and Betty Young, RN Case Manager and Nancy Bailey, Sanitarian - 5 years. These staff will be recognized by the County Board at the July meeting.

Division Reports

Maternal Child Health

Ms. Stevenson reported on the HealthWorks, HealthWorks Lead Agency, and Teen Parent Services reviews. There were two findings that required a corrective action plan regarding EPSDTs and immunizations which has been submitted. Ms. Schaafsma noted that documentation of the HealthWorks clients can be difficult because of the custody through DCFS. Additional reports have been created to help with future tracking.

Chronic and Communicable Disease

Ms. Boudreau commented that training has been provided at the Manteno Veterans’ Home to show how to give and read TB tests. There has been an increase in the number of “positives” since January. It was uncertain if it was due to the way it was being given/read or if there was a possible exposure to TB. Anyone who is positive for TB is being sent for a chest x-ray and follow-up through the health department. Ms. Boudreau explained the new INEDSS (Illinois National Electronic Disease and Surveillance System) is up and running. This will allow for quicker reporting on diseases both to and from the state, i.e. salmonella.

Environmental Health

Mr. Dave Tyson presented a 52 acre lot plan for River Crossing Subdivision which is located off of Route 113 just outside the city of Kankakee. Aqua Illinois Water will be bringing a new water line from the Westwood area. Mr. Tyson explained the steps he had taken with the City Council of Kankakee, Kankakee Municipal Utility and the Planning-Zoning-Agriculture Committee of the County Board. A variance was previously approved by the Planning and Zoning Committee to allow septic systems without input from the Board of Health. The results of the soil survey and perc test were submitted to Environmental Health, reviewed and determined that it would meet the intent of the private sewage regulation. However, due to its proximity (within 1 ½ miles) to the city of Kankakee, Mr. Bevis feels municipal sewer should be extended to serve this subdivision following the county regulation. Mr. Tyson commented that it would quite costly to extend the city sewer lines. Discussion ensued regarding previously contaminated wells in area subdivisions and concern for public health. Mr. Tyson noted that if city sewer became available, homeowners would need to be connected. Ms. Durell made a motion to approve the River Crossing plan submitted; seconded by Dr. Reeder. Ms. Turner was concerned that she could not make an informed vote without time to thoroughly read through the information given. Ms. Durell withdrew her motion and Ms. Turner made a motion to postpone the vote for a week and to hold a Special Meeting next week in order to give adequate time to review the information presented. Seconded by Mr. Boudreau the motion passed unanimously. A Special Meeting of the Board of Health was scheduled for June 22, 2004 at 6:00pm.

Mr. Bevis informed the Board that 42 food establishments have been chosen to receive a 2003 Food Award at the July Board of Health meeting. Qualifications might include the number of certified individuals, improvement from the previous year, consistently high scores, and cooperation with the health department, etc. Mr. Boudreau asked if the paper would be present to do an article. Mr. Bevis explained that EH staff had put together a food sanitation class that will be starting for either new employees or general education of staff from area food establishments. A copy of the PowerPoint presentation that will be used with the class was distributed to the Board.

Health Promotion

None.

Administrative Reports

Financial Status

The financial report for May 2004 was reviewed. At the end of May, 50% of the year, we have received 45.29% of the revenue and allocated 49.29% of the expenses. At this time of the year revenue is often behind due to the state withholding grant funds until total expenditures are confirmed. In the next month revenue from the tax distribution should be coming in as well. Dr. Reeder motioned to approve the May 2004 financial reports; seconded by Ms. Durell which passed unanimously. Information was distributed on the invested funds including the three recent CDs that were purchased.

Old Business

None.

New Business

Policy and Procedures

Ms. Schaafsma reviewed the proposed change to the Vacation policy which adds a fourth week of vacation time to an employee after 15 years of employment. The change to the Personal Day policy allows an employee who has forty-five days of accrued and unused sick time to trade up to three days of sick leave for three Personal Days in each year. These changes will update the KCHD policies to be in line with the County policies. Ms. Turner motioned to approve both the Vacation and Personal Day policies; seconded by Dr. Reeder. The motion passed unanimously.

Board of Health Member Appointments

Ms. Schaafsma announced that the County Board has reappointed Dr. O’Connor, Mr. Boudreau, Ms. Turner, and Mrs. Durell to the Board of Health. These terms will be in effect until June 30, 2007. A new member, Jean Flageole, has been appointed to take the expired term of Mr. Charlier; her term will be in effect until June 30, 2005.

Hazardous Material Vehicle Contribution

Ms. Schaafsma informed the Board that KCHD participates with the Kankakee County Local Emergency Planning Council which is also serves as our Bio-Terrorism Council. It is made up of members from ESDA, Fire, Police and representatives from the industrial community. The LEPC was given a grant for over $250,000 worth of equipment so that Kankakee County would have its own hazardous material team. The issue is that the County does not have a vehicle to carry the equipment. Money has been pledged from local industry and hospitals towards the purchase of a used vehicle. Ms. Schaafsma asked the Board for approval of a $5,000 contribution to the LEPC to help with the vehicle purchase. Dr. Reeder made a motion to approve the $5,000 contribution; seconded by Ms. Durell. The motion passed unanimously.

Executive Session

On a motion made by Mr. Boudreau, seconded by Dr. Reeder, and approved unanimously the Board moved into Executive Session at 8:20pm to discuss legal issues. The Board returned to regular session at 8:40pm.

Adjournment

There being no further business before the Board, Ms. Turner moved to adjourn at 8:42pm. Mr. Boudreau seconded the motion, which passed unanimously.

Minutes
respectfully submitted by, Dr. Phyllis Reeder, Secretary
reviewed by, Bonnie Schaafsma, RN, BSN, MBA, Public Health Administrator
prepared by, Ms. Kris Marcotte, Administrative Assistant