September 16, 2004 – 6:30pm

Minutes

Members Present
  • Ms. L. Faber
  • Dr. R. Mann
  • Dr. P. Reeder
  • Dr. G. Trapp
Members Absent
  • Mr. W. Boudreau
  • Ms. B. Durell
  • Ms. J.M. Flageole
  • Dr. L. O’Connor
  • Ms. R. Turner
Staff Present
  • Ms. B. Schaafsma
  • Ms. S. Stevenson
  • Ms. S. Vanderhei
Others Present
None

Call to Order

Dr. Trapp called the meeting to order at 6:35pm. Since a quorum was not present members were unable to accept the agenda. The September agenda will be motioned on at the next meeting.

Public Comment

None.

Approval of July 15, 2004 Board of Health Minutes*

Since a quorum was not present members were unable to accept the minutes of the July 15, 2004 Board of Health meeting. The July 15, 2004 meeting minutes will be motioned on at the next meeting.

Employee Information

Ms. Schaafsma reported that Amelia Toronjo, who previously worked contractually as an Hispanic Interpreter, has been hired as Client Services Representative and Blanca Pena has been hired to replaced Ms. Toronjo as Hispanic Interpreter in MCH Division. Open positions are: LPN Outreach Worker in the IBCCP Division in the Will County area. There were no resignations and no anniversaries.

Division Reports

Maternal Child Health

None.

Chronic and Communicable Disease

None.

Environmental Health

None.

Health Promotion

None.

Administrative Reports

Financial Status

The June and July 2004 Financial Reports were presented. At the end of July (66.6% of the year) we had taken in 59% of the projected revenue and spent just under 67.6% of the projected expenditures.

Grant Summary

Ms. Schaafsma gave a summary of all of the grants that are received by the Health Department. Presented was a comparison of the FY2003 and FY2004, and FY2005 grant year. There was a reduction in Family Case Management because of reallocation of funds for infants throughout the state. There is an increase in WIC funding partially due to the performance objects of immunization rates. IBBCP has been increased due to the extra women that will be serviced between Kankakee and Will Counties. HIV/AIDS shows a reduction due to the monies that goes toward medical care – this money goes to the consortsium and the bills will be paid through that agency. This money is for staff time for that program. Bioterrorism has not been received as of this date. CDC has approved Illinois's request for funding and did approve Illinois to give KCHD any unspent money from last year. The amount should be close to last year’s grant. Currently KCHD is up $2,000.00 in grant funding without the bioterrorism dollars.

FY2005 Budget

Ms. Schaafsma is currently working on the FY2005 budget. The County is requesting that a draft be presented to Accounting. Ms. Schaafsma stated that she is projecting putting in a 3% salary increase.

Old Business

None.

New Business

Environmental Health Computer System

Ms. Schaafsma discussed with the Board the Environmental Health computer system. A package was distributed to the members comparing the two companies that may be used to support the system. As stated in the past, there is a need to upgrade the current computer database which would enhance productivity and also support the Food Advisory Committee’s request to post scores on-line. The main difference between the two companies (Decade and Digital Health Department) is that the Digital Health Department is web based and Decade would be contained on an in-house server. This purchase would be a significant investment, at least $25,000.00 and with the additional purchase of laptops and mobile printers. This information is being provided so that a motion can be made at next month’s meeting.

Illinois Public Health Mutual Aid Agreement

Ms. Schaafsma discussed the Illinois Public Health Mutual Aid Agreement. This agreement has been a year in the making as far as being reviewed and approved by the Illinois Attorney General and Illinois State’s Attorney. This is an inter-governmental agreement for mutual aid between public health departments. Fire departments, police departments, hospitals have a similar agreement in the time of a disaster. Health departments would share their staff in a time of need. A governing board will be set up to oversee the participating health departments. Board of Health approval and County Board approval is needed. Ms. Schaafsma contacted Jean Marie Flageole via telephone so that members can make a motion on signing on with this agreement. A motion was made by Ms. Faber and seconded by Dr. Reeder; all members were in favor. Dr. Mann requested that a discussion take place and the discussion involved who would be in charge in deciding as to what county is requesting aid and if staff would be available. Mr. Mann requested that this be spelled out in the agreement. Ms. Schaafsma explained that if a health department felt that it needed aid that health department would have a list of the other participating health departments; also the Mutual Aid governing board would need to be contacted, along with the Illinois Department of Public Health.

Executive Session

None.

Ms. Schaafsma announced to the Board that Mr. Boudreau’s son had passed away.

Adjournment

There being no further business before the Board, Dr. Trapp moved to adjourn at 7:00pm.

Minutes
respectfully submitted by, Dr. Phyllis Reeder, Secretary
reviewed by, Bonnie Schaafsma, RN, BSN, MBA, Public Health Administrator
prepared by, Ms. Sharon Vanderhei, Division Office Manager/EH